Rental Car Discount Codes

Owned by Former user (Deleted)
Last updated: Jun 28, 2023 by Kavita Pillai
5 min read

Warning: For car rental companies to appear within trip search results, a rental car discount code must exist regardless of whether a real discount in place. If one is not included in the template used to clone this site, you can create the code “Dummy Rental Car Discount” to satisfy this requirement.

This topic describes adding or editing rental car discount codes on the Add or Edit page.

Overview

In order to have different discount codes in effect for different groups, you add or edit the discount codes for car rental agencies and a list of discount codes for hotel chains, and add the rental codes and the list of hotel codes into a combined rental car/hotel code set that can be assigned to one or more groups. 

Note: This topic describes how to add or edit rental car discount codes, and add them to sets. See Hotel Discount Codes for similar instructions for hotel chain discount codes.

Tip: For a description of groups, see Groups Tab for Managing Groups.

Navigating to the Add or Edit Page

To add new discount codes, or view and change rental car discount codes and sets, follow these steps:

  1. Click the Services tab.
  2. Click Private Rates. The Private Rates page appears.
  3. Click the Rental Car Discount Codes link. The Rental Car Discount Codes page appears with a list of individual discount codes.
  4. Click Add A New Rental Car Discount Code to add a new discount code, or click the name link in the Name column to edit an existing discount code. The Add or Edit page appears, showing the sections below (starting with "General Settings").

Tip: You can view and change rental car/hotel chain discount code sets for a group, and edit existing discount codes, by following these steps:  

  1. Click the Add/Edit Rental Car/Hotel Discount Code Sets link on the Rules page for the group (as described in Enabling Travel Rules). The Rental Car/Hotel Discount Code Sets page appears.
  2. Choose one of the following:
    • To add a new set, see "Adding a New Discount Code Set" in this topic for further instructions.
    • To view or edit an existing set, click the set name in the Set Name column. The Edit page appears with a list of codes.
  3. Click an existing code name in the Name column to edit that discount code. The Edit page appears, showing the sections below (starting with "General Settings").

General Settings

  1. Enter or edit the name of the discount code in the Discount Code Name field. Use a name you can recognize when selecting this list from a dropdown menu, such as the name of the rental car agency. If there are no discounts, you may want to use a name such as “Dummy Rental Car Discount”.
  2. Click the checkbox for "Activate this private rate".

Rental Car Discount Code

  1. Select a car rental company: Choose the car rental company from the dropdown list.
  2. Request rates that are lower, if available: Choose Yes to request lower rates if available, or No.
  3. Allow cars with guarantee: Choose Yes to allow cars that require guarantees, or No.
  4. Allow Non-Corporate Rates to be offered?: Choose Yes to allow cars that are non-compliant to company policy to appear, or No. 
    Note: Choosing No limits the result set to only car types and sizes that have a corporate rate identifier. If no cars are available for a given location, only then will non-corporate rates be offered.
  5. Only offer this vendor when others are sold out: Choose Yes to only offer this vendor when others are sold out. This is only available for airport searches.
  6. Override user’s id with direct bill number?: Choose Yes to override the user’s id with the direct bill number, or No.
  7. Enter unique GDS format required for direct bill (optional): Enter the information as it is provided by the car rental company.

Location Preferences

  1. Apply globally: Enter the following to apply globally:
    • Corporate Discount Number: Enter the corporate discount number received from the rental car vendor.
    • Override rate code: Enter the override rate code received from the rental car vendor.
    • Direct bill number: Enter the direct bill number received from the rental car vendor.
  2. Click Add a locale to select specific locations for use of this discount code. You can then choose one of the following:
    • by airport codes: Enter the airport codes allowed to use this discount code separated by semi-colons. For example, "SFO;IDE;FLL". 
    • by states: Choose one or more the states from the dropdown list. Select more than one by holding down the Control (CTRL) key while making selections.
    • by countries: Choose one or more countries from the dropdown list. Select more than one by holding down the Control (CTRL) key while making selections.

Saving the Discount Code

Click Save to save the new rental car discount code. You need to add the code to a set in order to assign it to a group. To add the code to an existing set, see "Adding a Code to an Existing Set" in this topic. To add a new set, see "Adding a New Code Set".

Tip: For a description of groups, see Groups Tab for Managing Groups.

Adding a Code to an Existing Set

To add a code to an existing set, follow these steps:

  1. On the Rental Car/Hotel Discount Code Sets page, click an existing set name in the Set Name column. The Edit page appears. 
  2. Edit the name in the Rental Car/Hotel Rate Set Name field. This name should be easily recognizable as a specific set. An example is "Car and Hotel Rates 1".
  3. Click the Add Rates button. The Search & Add Rates page appears.
  4. Select a code to add to the set by clicking its radio button.
  5. Click OK & Add Another to add another code to the set, and repeat the previous step and this step until you've added all of the codes for the set.
  6. After making the final selection, click OK to finish adding to the set.
  7. Click Save to save your changes.

Note: To commit all of your changes after saving them, click the changes not applied link at the top of the page. The Commit Changes page appears. Click the Commit button.

Adding a New Code Set

If you arrived at the Rental Car Discount Codes page by navigating from the Services tab, follow these steps: 

  1. Click Back to Private Rates at the top of the Rental Car Discount Codes page. The Private Rates page appears.
  2. Click the Rental Car/Hotel Discount Code Sets link. The Rental Car/Hotel Discount Code Sets page appears.
  3. Click the Add A New Rental Car Discount Code Set link to add a new set. The Add page appears.

If you arrived at the Rental Car/Hotel Discount Code Sets page by navigating from the Rules tab, click the Add A New Rental Car Discount Code Set link to add a new set. The Add page appears.

Follow these steps to add the new rate set:

  1. Enter name in the Rental Car/Hotel Rate Set Name field. This name should be easily recognizable as a specific set. An example is "Car and Hotel Rates 2".
  2. Click the Add Rates button. The Search & Add Rates page appears.
  3. Select a code to add to the set by clicking its radio button.
  4. Click OK & Add Another to add another code to the set, and repeat the previous step and this step until you've added all of the codes for the set.
    Note: There is no longer a limitation to the number of rental cars that can be added to one set.
  5. After making the final selection, click OK to finish adding to the set.
  6. Click Save to save your changes.

Note: To commit all of your changes after saving them, click the changes not applied link at the top of the page. The Commit Changes page appears. Click the Commit button.

After saving a rental car/hotel discount code set, you can assign the set to one or more groups. See Enabling Travel Rules for instructions.