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Cost Allocation vs Custom Fields
Cost Allocation allows for a TMC/Customer to either manually "upload" a file or set up an “Automated Feed.” Custom Fields do not allow for either
Cost Allocation configuration is 'limited' to only appear on the "Purchase Page" and “Trip Planner” page . Custom Fields may be displayed throughout the booking process
Cost Allocation and Custom Fields are both available on desktop or mobile
Cost Allocation Max file size is: 30MB50MB. Custom Fields Max Character limitation is: Configuration (list type) option labels and values fields only allow the admin to enter 4000 characters max
Cost Allocation feeds can be automated for a one time set up fee. SOW required
Cost Allocation enablement requires a ZK property update. Enablement to be requested via a support ticket. No SOW required
Cost Allocation feature allows for nesting. Custom Fields do not offer nesting. Nesting allows the user to choose a "Parent Value" and in turn, presents the option for the "Child Value" nested under the “Parent”
Cost Allocation and Custom field data can be written to PNR scripts per the specs of the TMC/Customer
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Segment Name– Required - is configured in the UI
Allocation Name – Required - maximum length of 45 characters and MUST BE UNIQUE, no duplicate entries allowed
Allocation Description – Not Required - maximum length of 180 characters
Allocation Code – Required if you want to capture a numeric value or string - maximum length of 35 45 characters
Parent Allocation Name – Required if Nesting one Allocation to another - Optional field unless you are using Nested field
Expense Approver ID - Not applicable for Travel, howver, must be included as a header
Expense Approval Threshold Amount - Not applicable for Travel, however, must be included as a header
Travel Approval External ID – Not Required, however, must be included as a header
Nested Fields:
In the case of a nested segment, the Parent Allocation name must exist/be configured, in order for it to upload successfully
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For Cost Allocation Template, please email support@deem travelcustomersuccess@deem.com for the template. (See below)
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Cost Allocation – Field Limitations and Validations
Special Characters
Below Here is the list of special characters that are supported in Allocation Name, Allocation Code, and Segment Name: ~ ` ! @ # $ % ^ & * ( ) _ - + = { : ; } [ < , . > ] ? / " ' | \
Please NoteImportant Notes:
Following combination of special characters in allocation names causes issues in rendering the page: <? ">
While special characters are accepted, we highly recommend using alpha-numeric characters and limited use of special characters
Characters like - (dash), _ (underscore), and . (period) are suggested if special characters are needed
Maximum File Size and Type
CSV file only file type accepted
Cost Allocation does not impose a ‘character limitation per se,’ however, only allows a maximum file size of 30MB50MB
Cost Allocation – Desktop UI
Purchase Page Placement is directly above Custom Fields
Type-ahead feature to accommodate large files and long lists of data
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Cost Allocation – Mobile UI
Placement on the Purchase Page on Mobile – displays right after the Custom Fields
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SOW Required for Automation
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