Organizations can use groups to manage control over travel spending for meetings. If your organization uses a meeting provider such as StarCITE or Cvent, as the site administrator you can set up groups to have rules for meeting travel in the Partner Dashboard. As a result, meeting participants can book travel with travel policies, preferences, and messages that are either consistent with their regular business travel, or specific for a meeting type.
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Note: Meetings is a premium service. Deem must configure the integration with the meeting provider before any meeting-related travel can take place. If you are interested in setting up Meetings for your site, please enter a support case to request integration with a meeting provider. See /wiki/spaces/EN/pages/14712856 for instructions. The organization for the site, and the travel agency or travel management company, must already have a licensing agreement with the meeting provider (StarCITE or Cvent). Only one provider can be set up for a site.
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To link the meeting provider with the site, you set up a dynamic group name that matches the meeting type defined in the meeting provider. The dynamic group names are entered into the StarCITE or Cvent tool, and the meeting planner can select a dynamic group name to invite participants when creating a specific meeting. Participants see options for travel to the meeting that are consistent with rules you have already configured in the Partner Dashboard.
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Dynamic group name(s): The dynamic group names are entered into the StarCITE or Cvent tool to be made available to the meeting planner for selection when creating a specific event. Participants in the event will be presented with options for travel to the event consistent with rules pre-configured in the Partner Dashboard.
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Meeting planning team: Those who plan and configure meetings within StarCITE or Cvent.
Meeting provider: Vendor of the meeting tool. The site currently supports StarCITE and Cvent.
Meeting provider contact: Person at StarCITE or Cvent who will enable integration with the site.
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Participant groups / types: A collection of travelers defined within the meeting (StarCITE or Cvent) tool.
Post back: Itinerary details sent back to the meeting provider used to generate departure and arrival manifest.