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Introduction

These scripts reflect sample documentation that can be added to the GDS PNR as a trip requiring pre-trip approval makes its way through the process.

In order to ensure that the entries that need to be added AFTER the initial PNR creation are triggered when applicable, be sure to especially note the PNR Field Type in the Secondary tag/keywords column. If a script is noted with PNR Field Type = Pre Trip Approval, but is not configured as such, the corresponding entry will not be added to the PNR.

The following scripts can be added to two different areas: Custom PNR and Queue/Delivery Options

Custom PNR scripts

The following scripts are added in Services Tab > Agency Configuration > Custom PNR

State - Pending/Waiting for approval

Trip has been submitted for pre-trip approval, which is now in a pending state.

Tag/keyword

Secondary tag/keywords

Script

PTA

Pending Approval State

PNR Field Type = Accounting ID

PTA Pending

//PTA - PENDING

if ((UserPnrData.DataType=="new") &&(UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState=="WAITING_FOR_APPROVAL"))

{out.print("5H-PTA-PENDING" );}

State - Approved

Trip has been approved.

Tag/keyword

Secondary tag/keywords

Script

PTA

Approved Approval State

PNR Field Type = Pre Trip Approval

PTA Approved

//PTA - APPROVED

if (UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState=="APPROVED")

{out.print("5H-PTA-APPROVED" );}

State - Declined

Pre-trip approval has been declined.

Tag/keyword

Secondary tag/keywords

Script

PTA

Declined Approval State

PNR Field Type = Pre Trip Approval

PTA Declined

//PTA - DECLINED

if (UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState=="DECLINED")

{out.print("5H-PTA-DECLINED" );}

State - Expired

Pre-trip approval process has expired.

Tag/keyword

Secondary tag/keywords

Script

PTA

Expired Approval State

PNR Field Type = Pre Trip Approval

PTA Expired

//PTA - EXPIRED

if (UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState=="EXPIRED")

{out.print("5H-PTA-EXPIRED" );}

Email of primary approver (script 1)

This script adds the primary approver to whom the Pre-Trip Approval email was sent. Email special character substitutions may need to be updated based on your agency requirements (see other email scripts on your site).

Tag/keyword

Secondary tag/keywords

Script

PTA

Primary Approver Email

PNR Field Type = Remark

Primary Approver Email

//PTA - PRIMARY APPROVER EMAIL

if((UserPnrData.DataType=="new")||(UserPnrData.DataType=="purchase.hold"))
{var k;
var temp = "";
var an=UserPnrData.UserBooking.PreTripApprovalInfo.ProfileApproverEmail + " ";


{for (i=0; i<an.lastIndexOf(".") + 4; i++) 
      {if (an.charAt(i) == "_") { k = ".UN." }
  else if (an.charAt(i) == "@") { k = ".AT." }
  else if (an.charAt(i) == "-") { k = ".AP." }
  else { k = an.charAt(i) }
temp = temp + k}

{out.print("5H-PTA-PRIM EML SENT-" + temp ); }}}

Email of primary approver (script 2)

This is an alternate script to add the primary approver to whom the pre-trip approval email was sent. This script doesn't contain any email special character substitutions.

Tag/keyword

Secondary tag/keywords

Script

PTA

Primary Approver Email 2

PNR Field Type =

Remark

Primary Approver Email 2

//PTA - PRIMARY APPROVER EMAIL

var an=UserPnrData.UserBooking.PreTripApprovalInfo.ProfileApproverEmail;

if(((UserPnrData.DataType=="new")||(UserPnrData.DataType=="hold")) && (an!=undefined))
{out.print("5UD3 " + an);}

Primary or secondary travel approver to the PNR

This script will fire when the primary or profiled travel approver has approved the trip.

Tag/keyword

Secondary tag/keywords

Script

PTA

Primary or Secondary Travel Approver to the PNR

PTA

//PTA Travel Approver
//Primary
 
var ap=UserPnrData.UserBooking.PreTripApprovalInfo.ProfileApproverEmail;
 
ap=ap.toUpperCase();
ap=ap.replace(/@/g,"\@");
 
if(((UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState="APPROVED")&&(UserPnrData.UserBooking.PreTripApprovalInfo.StateChangedBy== "PROFILE_APPROVER")&&(ap!="")))
 
{out.print("5.S*UD146 " + ap);}

PNR not approved by primary/profiled travel approver and skips over the secondary approver

Tag/keyword

Secondary tag/keywords

Script

PTA

Secondary Approver skipped

Skip Secondary

//PTA Travel Approver
//Secondary -
 
var ap=UserPnrData.UserBooking.PreTripApprovalInfo.SecondaryApproverEmail;
 
ap=ap.toUpperCase();
ap=ap.replace(/@/g,"\@");
 
if((UserPnrData.UserBooking.PreTripApprovalInfo.StateChangedBy=="SECONDARY_APPROVER")&&(ap!="")){out.print("5.S*UD146 " + ap);}

TAW - pending/waiting for approval

Although PNRs that are pending approval are generally blocked from dropping on the agency ticketing queue, you can enter a unique TAW for them, if required.

Tag/keyword

Secondary tag/keywords

Script

PTA

TAW - pending

PNR Field Type = Accounting ID

TAW Pending

//TAW - PTA - PENDING

if ((UserPnrData.DataType=="new") &&(UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState=="WAITING_FOR_APPROVAL"))

{out.print("7TAWABCD101/ETKT PENDING APPROVAL" );}

TAW - trip approved

If a "pending approval" TAW is used for trips waiting for approval, that TAW should be updated once a trip has been approved. This script will update the TAW when a trip has been approved.

Tag/keyword

Secondary tag/keywords

Script

PTA

TAW - approved

PNR Field Type = Pre Trip Approval

TAW - Approved

//TAW - PTA - PENDING

if (UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState=="APPROVED")

with(UserPnrData.UserBooking.AgencyTransactionDate){
out.print("7TAWABCD" + Day + Month + "101/ETKT REQ");}

Queue/Delivery Options

Queue delivery - ticketing queue block

This script is added to a Queue Delivery Option - Block itineraries that are triggered for pre-trip approval from passing to the normal ticketing queue (as they would if pre-trip approval was not enabled). This script allows itineraries that do not trigger pre-trip approval to pass to the normal ticketing queue as usual, but stops itineraries that trigger pre-trip approval from going to ticketing before they are approved.

Note: The following scripts are added in Services Tab>Agency Configuration>Queue/Delivery Options

Tag/keyword	Secondary tag/keywords	Script
PTA	Ticket Queue	Ticket Queue Delivery Block Expand source var ifToPrint="true"; {var pta=UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState; if (pta=="WAITING_FOR_APPROVAL") { ifToPrint="false"; } out.print(ifToPrint);}

Queue delivery - pending/waiting for approval

This script is added to a Queue Delivery Option - Add this script to a queue delivery option if you'd like to drop on a queue PNRs that have been sent for pre-trip approval.

Tag/keyword	Secondary tag/keywords	Script
PTA	Pending Approval	Pending Approval Expand source var ifToPrint="false"; {var pta=UserPnrData.UserBooking.PreTripApprovalInfo.CurrentApprovalState; if (pta=="WAITING_FOR_APPROVAL") { ifToPrint="true"; } out.print(ifToPrint);}